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5 Components of Successful Delegation

5 Successful Components of Delegation Delegation is one of the most critical skills you can learn as a leader. Not only does it effectively train your team and give them ownership of the work you’re doing together, but it’s like adding extra hours to your day. Delegation allows you to get multiple tasks on your to-do list completed at the same time. Considering handing over tasks to other team members can seem intimidating at first. The real process of delegating goes beyond simply asking a team member to add an item to their to-do list, though. Successful delegation involves five critical steps to ensure that the work you surrender gets done correctly, on time, and without a lot of hands-on time from you. Here are the 5 key components for successful delegation. 1. Give the job to someone who can get it done. The first step in delegating is, of course, actually asking someone else to take on the job for you. The right person must have time in their schedule. They don’t need to know how to complete the task already. What you’re looking for instead is someone who has access to the resources needed for the job. They may need training or coaching first, so factor that time into your plan. If the training takes a short time and the task is recurring, making the time to bring the employee up to speed makes a great investment. Try not to stress too much about this step in the process. Think of delegating like giving someone on your team a gift. You’re offering them a chance to increase their skills and improve their value to the team. 2. Communicate Precise Conditions of Satisfaction. One of the reasons people hesitate to delegate their work is worries about the task being completed incorrectly or remaining unfinished. The best way to combat this issue is with clear communication of expectations. Be sure to outline the deadline, budget, context, deliverables and any special circumstances. Ask your teammate to summarize to you what they heard you ask for. This helps ensure that you communicated your needs effectively and that they feel confident. Also make sure you clarify how you both want to handle any questions they may have about the task. Do you want them to bring those questions to you? In person? Email? Is there a different person on the team who has expertise who would also be a good resource if you’re unavailable to answer questions? Putting all of these expectations in writing is a good idea, too. That way you can both refer back to the document or email and see specifically what was discussed. Depending on memory alone can get dicey, especially when we’re juggling lots of other tasks or projects. 3. Work out a plan. If the project or task that you’re delegating is simple, then this step may be very easy. If it’s a multi-step process, you may need to spend a little more time breaking down the [...]

By |2022-05-09T16:38:45-04:00May 9th, 2022|Leadership Tips|Comments Off on 5 Components of Successful Delegation
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5 Tips for Successful Coaching

5 Tips for Successful Coaching Coaching is one of the most effective methods for leaders to use for performance improvement and for employee engagement. Not only does it help the individual develop and grow, but it shows that we are willing to invest in them and that we believe in their potential. Effective coaching leads to employees who are more proficient, work more independently, produce higher quality work and are more motivated. Successful coaching also increases the performance and ability of the team as a whole. Here are 5 great tips on coaching for success. 1. Give Team Members a Chance to Self-Assess First. Before offering your own insights, always give team members a chance to self-assess. Encouraging self-assessment assists in several ways. First, it encourages improvement even when you are not coaching. It also allows you to determine why the employee may not be performing as desired. For example, it may reveal that they don’t know they’re doing something incorrectly. Self-assessments also help team members build self-esteem. It reinforces the idea that you, as their manager or leader are listening to them, value their views, and consider them an important part of your team. It also increases the chance that problem behaviors will change. If an employee is not identifying areas that you identified (or has identified them incorrectly), use increasingly specific questions to allow the employee to self-assess, if possible.  This allows you to determine if the employee doesn’t know what’s expected, doesn’t have the skill, or simply chooses not to demonstrate the skill. Before moving on to other parts of your coaching session, be sure to reinforce the correct self-assessment. Defer or redirect inappropriate or incorrect self-assessment. 2. Next, Use Assessment Tools. There are different types of assessment tools that you can use to get even more information on the person. Their talent zones, development opportunities, blind spots and hidden potential. You can use psychometric questionnaires, potential assessments or 360° feedback tools. When you use an assessment tool on top of the self-assessment and your own observations, it adds objectivity and more in-detail information to help identify the focus and next steps. At KCC assessments are one of our specialties, we call these “x-rays”. 3. Limit the Focus. In coaching sessions, it’s best to focus on approximately two strengths that can be leveraged and about two areas for development.  Limiting the discussion is critically important for several reasons. First, focusing on just two areas for development helps ensure that the team member reaches proficiency. Adopting new procedures or breaking incorrect patterns is a challenging process. Adding too many changes to a team member’s to-do list all at once is likely to cause more frustration and confusion than success. It’s better to start with the two most important areas for improvement and focus on them to build that success and confidence. Once those areas have improved, there’s a positive track record showing improvement which will energize your team member and encourage them to continue increasing their proficiency. Once [...]

By |2022-03-28T13:45:50-04:00March 28th, 2022|Leadership Tips|Comments Off on 5 Tips for Successful Coaching
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5 Great Time and Priority Management Tips

5 Great Time and Priority Management Tips Effective time and priority management can make a huge difference in our effectiveness and ability to achieve critical goals. Taking on too many tasks or not having clearly outlined goals can make it difficult to actually be productive. Identifying your goals and limiting your daily to do list can help you get things done in a more focused, effective way. Deciding which tasks can be delegated or postponed helps ensure that you’re spending the bulk of your time on the things you need to do today. Time management is all about how to work smarter rather than harder. It’s how to be busy for the right reasons so that you can rest and relax at the end of the day. Priority management means deciding which tasks are the most urgent & important and require your specific abilities versus which things can wait or be delegated to another team member. Having a good understanding of both techniques will help you reach your goals and achieve the work-play balance we’re all looking for. Here are 5 great tips to boost your time and priority management skills today. 1. Identify Your Goals If you don’t know where you’re headed, you’ll probably never get there, right? No matter what industry you’re in, your company and your team should have quantifiable goals written down and communicated to all team members. When you understand how your role fits into the company’s goals, you’ll know how to be most effective at your position within the organization. 2. Set Reasonable Limits on Your Daily Tasks by Picking Your Frogs! How many tasks can you reasonably accomplish in a day? A lot of this depends on the kind of job you have and your ability to manage interruptions. If you don’t already, write a to-do list for yourself each morning with a few (no more than 5) tasks on it that you want to get done in a day. At KCC, we call these your “frogs”. Do a little bit of analysis. On average, how many tasks do you finish in a single day? Are there certain days you consistently get more or fewer tasks done? Maybe Mondays are meeting-heavy, so you usually only get to 1 or 2 other things, but you notice that Wednesdays tend to be your most productive days when you get 4 or 5 things done. Adjust your limits according to your own data. If you rarely, if ever, check more than 4 items off your to-do list in a day, set a new limit for yourself of only committing to 4 tasks per day. This will help reduce your stress level and help you set realistic goals and deadlines for yourself and your team. 3. Tackle Most Urgent and Important Tasks First As you look at your goals and assigned tasks for the month, week, and day, sort them by which tasks are the most to least urgent and most to least important. There are lots [...]

By |2022-02-15T18:25:41-04:00February 15th, 2022|Leadership Tips|Comments Off on 5 Great Time and Priority Management Tips
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Get a Fresh Start with These Tips for Managing a Hybrid Team

Get a Fresh Start with These Tips for Managing a Hybrid Team The new year is the perfect time to create a fresh start and update your skills in managing a hybrid team. You may have practices that used to fit your team that simply don’t work well today. We live in a new world in which employees may be at home, in the office, or some combination of both. From time to time, we all need to reevaluate our performance and change what we’re doing to meet new challenges and opportunities. Turning the calendar to a new year is a perfect time to freshen up our management approach with some new strategies for today’s agile teams. Here are 4 tips for sharpening your effectiveness as a leader and help in managing a hybrid team. 1. Communication is Key Whether your team works on site or remotely, one of the best ways to maintain a cohesive, productive team is to clearly communicate how you want things to operate. Be sure your preferences are clear as far as what types of issues or communications should be handled via an email versus scheduling a meeting. Make sure your team understands which projects have top priority, and any changes to the scope or deadline to your team’s work. Some hybrid team leaders have opted to have daily standups or check-in meetings at the start of each day. While that approach may not be right for every team, pay attention to the needs of your crew. While extroverted personalities are energized by spending time together (even virtually), introverted workers may find too many meetings to be disruptive and inhibit workflow. One approach for managing a hybrid team that fosters clear communication is to set an agenda for each meeting and send it out beforehand. If your team members review the agenda and determine they do not need to attend, they can skip some meetings and continue working. 2. Combat Natural Bias One issue faced by hybrid teams and their leadership is a natural bias toward members who work on campus. It’s sort of like the expression, “Out of sight, out of mind.”. We naturally think that team members who are in the office (whom we can visually see working) are more productive than team members who are working remotely, when this is probably not true. Managing a hybrid team effectively means you’ll need to work to correct that natural imbalance by connecting with your remote team members. Set regular one-on-one calls or video chats to briefly check in with them. Making sure they have what they need can go a long way toward making team members feel supported and valued. It also keeps their contributions to your overall team present in your mind as you lead. 3. Create Connections Leaders do so much more than herd a project toward completion by a specific deadline. They’re responsible for finding ways to pull a team of people together so that the resulting sum is greater than [...]

By |2022-01-18T13:09:29-04:00January 18th, 2022|Leadership Tips|Comments Off on Get a Fresh Start with These Tips for Managing a Hybrid Team
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3 Tips to Avoid Holiday Stress so You Can Celebrate What Matters

3 Tips to Avoid Holiday Stress so You Can Celebrate What Matters Sometimes the excitement of having time off, being with friends and family, sharing our favorite foods and drinks and creating special memories can get lost to the holiday stress of preparing for each event. What can we do to minimize stress and maximize happiness this holiday season? Here are 3 tips to boost your joy and be more “zen” this holiday. 1. Give Yourself Permission to Update Your Plans. If you find yourself dreading a particular event or aspect of the holidays, take the time to pause and examine why. Are you dreading a particular event because it’s located in a difficult place to get to? Are you feeling overwhelmed by the number of things crowding your calendar and really wishing you could take a break from the hustle and bustle? Give yourself a moment to understand what’s causing the holiday stress. Once you understand what it is, ask yourself some questions: What happens if you skip this event? Is it essential for you to attend? Could you make an appearance for an hour and then excuse yourself gracefully? If it’s a small event that you’ve organized, is it something you can reschedule to after the holiday rush is over, when you can enjoy it more? 2. Put Your Favorite Holiday Traditions on Your Calendar. Take a few minutes to think about your favorite holiday moments. Is there a specific activity that’s your favorite? Do you love putting on Christmas music and decorating a tree? Is there a holiday treat or meal that’s your favorite? A holiday movie or show you’ve been looking forward to? List your top two or three favorite holiday traditions and put them on your calendar now. You might consider timing them so that you have something special to look forward to the day after something you’re not as excited about doing, or as a space-holder in the middle of a week that’s sure to be super busy. Putting the things that are special to you on the calendar makes sure you don’t reach the end of the holiday season feeling like you’ve missed out on the things that matter to you. 3. Find Simple Ways to Give. Giving at the holidays helps us capture joy by spreading it. It also helps us feel grateful for the things we have. Sometimes that joy and gratitude are exactly what we needed to bring us out of our holiday stress and pull us back into a place where we can enjoy and celebrate this special time of the year. The holidays are saturated with opportunities to give, from donation buckets outside department stores to toy drives to opportunities to provide a holiday meal for a family in need. You might find out that someone in your community or family needs help with a something specific. Maybe you simply buy coffee for the person behind you in line at the coffee shop. Happy Holidays from KCC! Give [...]

By |2021-12-06T13:15:17-04:00December 6th, 2021|Happiness Tips|Comments Off on 3 Tips to Avoid Holiday Stress so You Can Celebrate What Matters
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4 Ways to Manage Perfectionism for Success

4 Ways to Manage Perfectionism for Success Perfectionism has recently been a big topic for discussion in the workplace. While perfectionists are highly motivated, dedicated workers, a study on perfectionism published in the Harvard Business Review states, “perfectionism is strongly and consistently related to numerous ‘detrimental’ work and non-work outcomes, including higher levels of burnout, stress, workaholism, anxiety, and depression.” Not only that, but another recent study of nearly 42,000 people published in the Harvard Business Review indicates that perfectionism is on the rise in the US, Canada and the UK. Now more than ever, we need great strategies to manage perfectionism in the workplace. How do we create a work environment that supports the assets perfectionists bring to our teams while helping to shield them from the potential harmful effects that can come from perfectionism? Here are 4 ways you can create a supportive environment where perfectionists can thrive, and your team can enjoy the benefits of having those highly motivated team members among you. 1. Model a Healthy Response to Mistakes How do you handle mistakes or a missed deadline? If you respond with grace and compassion, you’re modeling healthy behavior for your team. We are only human, right? Creating a workspace where it’s safe and normal to make mistakes can help perfectionists combat the need to achieve perfection every time on every task. At KCC, we love to remind ourselves that we don’t save lives so, if something doesn’t go the way we planned it, we find a solution and move on! 2. Set Reasonable, Healthy Goals Make sure your team’s goals are based on working at a sustainable pace. Having an all-hands, late-night, big push to complete a job once in a while is okay, but no one can keep up that pace indefinitely. In fact, it’s a recipe for burnout, especially for a perfectionist. Energy and expectation management are key! It’s important to emphasize resilience…Like Muhammed Ali once said, “There’s nothing wrong with getting knocked down, as long as you get right back up.” 3. Perform Regular Check-ins As deadlines approach, check in with your team, especially your perfectionists. Are they feeling a lot of pressure? Do they need help to prioritize or to break down a large goal into smaller, more achievable tasks? Jump in and offer support and ideas to make all team members more efficient. 4. Give Regular Positive Feedback It’s easy for a perfectionist’s inner critic to become the dominant voice giving feedback on their work. Offering regular, specific, positive feedback helps keep reasonable expectations and performance front and center. Remember, perfectionists are highly engaged people. Keeping that energy positive not only helps your team member stay in a healthier state, but brings even more motivation and energy to your whole team. Build Your Best Team Looking for more great strategies to build an effective team? Check out our workshop on Building Effective Teams and get information on best practices and tips for fully utilizing your team’s skills, styles and talents. Ingrid [...]

By |2021-10-19T11:54:34-04:00October 19th, 2021|Leadership Tips|Comments Off on 4 Ways to Manage Perfectionism for Success
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4 Ways Personal Development Boosts Leadership Skills

4 Ways Personal Development Boosts Leadership Skills It is exciting to lead people and it is a critical role. According to experts, leaders can have a direct impact on their team’s happiness and self-esteem. That said, in today’s new reality, with fewer resources and a hybrid workforce, being in charge of a team presents unexpected and complex challenges that can leave even seasoned managers at a loss. The solution? Focused personal development training or coaching gives leaders the effective tools they need to navigate these challenging times. Personal development assists leaders and managers in critical ways. Here are 4 key reasons to take advantage of the “back-to-school” season and prioritize personal development to boost your leadership skills. 1. Identify and leverage your strengths and manage your weaknesses Personal development often incorporates assessments that allow managers to discover strengths and opportunities for development. It also teaches how to strengthen both. This assessment is an important first step toward more effective leadership. Self-awareness is one of the top key competencies for leaders, and I always say that an assessment is like a mirror. Even if you know yourself well and/or if you have used them before, it’s always good to take stock again from time to time…and who knows, you may have blind spots! You can choose any of these tools: a potential assessment, a psychometric questionnaire, a personality test, a 360° feedback process or a survey sent to your team. Pursuing personal development that includes identifying strengths to leverage, weaknesses to work on, and then after that targeting course corrections where needed, will give leaders huge opportunities to be more effective, retain employees longer, and meet or exceed goals. 2. Set goals and share with your team Another important way personal development through training or coaching assists leaders is by identifying and breaking a large goal into smaller, achievable steps. This is useful not only in preparing your action plan. It also helps you make sure that your development is on your radar and remains a priority. Communicating your plan with your team is also very impactful. It allows you to demonstrate authenticity and even your vulnerability. It also shows that you “walk the talk” when you say development is something you believe in and take seriously. This can inspire employees who would also benefit from personal development to take action as well. It helps boost team morale and improves employee retention. 3. Stay up-to-date We’ve probably all experienced sometimes being a little behind the times professionally. The best practices of yesterday may not all apply today. With the fast-paced back-to-back changes in today’s world, it’s necessary and inspiring to look for new ideas. The latest, science-based trends, advice and recommendations on how to adjust and adapt your approach will help you to be as successful as possible. 4. Discuss and share ideas with others Another way that personal development training assists management is through focused discussions. These conversations involve a trainer and other participants from or outside your organization. A [...]

By |2021-08-24T16:38:07-04:00August 24th, 2021|Leadership Tips|Comments Off on 4 Ways Personal Development Boosts Leadership Skills
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5 Tips for More Effective Meetings

5 Tips for More Effective Meetings Meetings: people seem to love them or hate them. Some see meetings as a time waster, while others thrive on the collaborative energy that comes from regular check-ins or stand-ups. Whatever the emotions that seeing a meeting on the calendar causes, meetings are an essential tool for an effective, successful team. Crafting effective meetings takes a little time and planning, but it yields great results. Here are 5 tips for more effective meetings that will boost your team’s communication and success. 1. Craft a clear and inspiring agenda. Before calling a meeting, establish the agenda. What are the meeting objectives?  These days, more than ever, we should remember to include a more personal goal. On top of “taking care of business”, we need to ask people how they are doing, show that we care and offer our support when needed. 2. Make sure a team meeting is the best approach. While meetings can resolve complex issues quickly, they also interrupt the workflow of the team. Before you schedule a meeting, ask yourself some basic questions. Is the issue best addressed in a team setting or one on one? Which people need to participate? We can inform the others after the meeting. Could the issue effectively be addressed via email or chat or via another medium? Don’t just have meetings out of habit. Meetings are time and energy consuming, and effective meetings should always add value to each person participating. 3. Inform the team of the meeting agenda ahead of time. Send a quick note to the team inviting them to the meeting and giving them an idea of the issues to be addressed. This gives team members a chance to think of questions or gather any relevant information before the meeting begins. 4. Make sure everyone is adding value and actively participating. It’s tempting to have a meeting to update people and share information, but that could be done in an email, right? In order to get the most out of a meeting, make sure it’s an opportunity for brainstorming and getting people’s ideas and input. 5. Send a follow-up reminder after the meeting. After the meeting ends, but while it’s still fresh in everyone’s minds, send a quick note to the team thanking them for their input and listing the highlights of the meeting. This list should include any questions that were raised that require follow-up and any tasks that were assigned to team members. Communicating these points to the team helps keep everyone on track and ensures that tasks get completed. Thanking the team also reinforces the value each member brings and offers much-needed appreciation. We all need that extra boost from time to time! Ingrid Kelada Owner of KCC Positive Business Psychology & Happiness Expert Join Us for a FREE Event March 23rd - How to Stay Connected While Working Apart Join us for a KCC Coffee Chat! This coffee chat will be an interactive presentation in which three of our team [...]

By |2021-05-19T16:21:11-04:00March 8th, 2021|Leadership Tips|Comments Off on 5 Tips for More Effective Meetings
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5 Ways a Daily Mindfulness Practice Will Increase Your Happiness

5 Ways a Daily Mindfulness Practice Will Increase Your Happiness One of the most effective ways to increase your happiness and reduce your stress level is to engage in a daily mindfulness or meditative practice. You don’t have to spend hours a day in order to achieve results, but you do need to do a little research and gather some helpful tools, like a quiet space, perhaps an app or video to guide you through your practice as you learn. The goal is pretty simple. Mindfulness is a type of meditation that helps you to focus on what you feel or think and accept it without judging. You can do this in really short sessions—as little as two minutes to begin. There are a number of great free apps that offer guides to mindfulness practice. My favorite is CALM. Before you know it, your daily practice will begin to bring results. Here are 5 ways a daily mindfulness practice will increase your happiness: 1. Reduce Stress Level Regular mindfulness or meditation practice lowers the levels of cortisol, a stress hormone, in the brain. A regular practice—and this can take just a few minutes each day!—can actually physically change the activity in your brain and alter your hormone levels so you feel less stress and anxiety. 2. Reduce Depression It may seem counterintuitive to think that spending more time in your head would help reduce depressive thoughts and feelings, but the science doesn’t lie. A study at Johns Hopkins found that the effects of meditation were moderate, about the same as for antidepressants. 3. Reduce Job Burnout Here’s something exciting to note: the research on mindfulness as a way to reduce workplace stress and burnout is so compelling that some companies are beginning to offer mindfulness training to their employees, such as nursing staff, who routinely experience high stress situations. 4. Increase Attentiveness Spending a few minutes quieting your body and focusing your thoughts not only has an impact in the hormone levels in your brain, but also helps increase your ability to focus. A mindfulness or meditation practice is a great way to help teach your brain not to rush from thought to thought, but to be able to pause and hold one thought at a time. 5. Grow a Happier Brain In my book, 21 Days to Happiness, I talk about some exciting studies that show how meditation and mindfulness practices can actually help you grow a happier brain. This is really exciting research, and it means that happiness really is something we can choose to pursue. Just like targeting a particular part of your body in a strength-training workout, you can target the happiness centers in your brain with a meditation or mindfulness practice of your own. Are you ready to give it a try? Ingrid Kelada Owner of KCC Positive Business Psychology & Happiness Expert Try all 21 Days to Happiness in My Book There’s never been a better time to pursue happiness with my book, 21 [...]

By |2021-02-15T22:10:01-04:00February 16th, 2021|Happiness Tips|Comments Off on 5 Ways a Daily Mindfulness Practice Will Increase Your Happiness
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9 Positive Leadership Maxims

9 Positive Leadership Maxims Being a great leader is more than a job—it’s a way of approaching life. It can sometimes be a challenging lifestyle, and can even be discouraging. Here are 9 positive leadership maxims to energize you in your leadership role. 1. To make a difference, be the difference. Are you practicing the changes you want to see in your team? Leading your team by example is a powerful way to lead. 2. Leadership is showing people not that they MUST take a certain action but that they GET TO take that action. The way we word something can make a huge difference in perception and motivation. “I chose you for this and here’s why it’s an opportunity…” sounds and feels better than “I need you or want you to do something…” 3. To get the best out of people, embrace the best in them. What gifts and talents do your team members bring to the table? Are you leveraging those effectively? Consider making a list of each team member and what they do best, and look for new ways to use those abilities to enhance your team’s performance and success. 4. It's not so much what you say as a leader that's important; it's your ability to inspire action that matters. What are you doing to energize your team in meetings? Do they leave a meeting feeling excited to get to work on the next project? Use the last few minutes of each team meeting to inspire your team and instill some excitement for the tasks ahead. Connect what you’re doing to real life. How is your business making a difference in the world, and how do your employees’ actions directly contribute to that? 5. Half the art of listening is waiting. Sometimes just giving people that extra pause before speaking shows them you’re truly open to what they have to say. It can indicate that you’re not only listening but also processing what they share. 6. If you are always right, you are usually wrong. Nobody is perfect, and nobody is right all the time. One of the quickest ways to destroy trust with your team is by refusing to admit when you’re wrong. You may not always be ready to acknowledge it, but your team probably already knows you’ve made a mistake.  The great news is that being humble enough to admit mistakes and correct course with your team will actually help build trust and better position your team for success. 7. The best leaders make use of the simplest of ideas. Complex ideas can take a lot of energy to explain and to convey to others. But a simple idea that can be explained in just a few words? It’s more memorable, more energizing and easier to pass on to others. 8. Leadership is seeing hope in any adversity. In leadership, you don't have to expect the worst, you just have to make the most of it when it happens. It might take some [...]

By |2021-01-19T17:44:56-04:00January 19th, 2021|Leadership Tips|Comments Off on 9 Positive Leadership Maxims
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