5 Great Time and Priority Management Tips

5 Great Time and Priority Management Tips Effective time and priority management can make a huge difference in our effectiveness and ability to achieve critical goals. Taking on too many tasks or not having clearly outlined goals can make it difficult to actually be productive. Identifying your goals and limiting your daily to do list can help you get things done in a more focused, effective way. Deciding which tasks can be delegated or postponed helps ensure that you’re spending the bulk of your time on the things you need to do today. Time management is all about how to work smarter rather than harder. It’s how to be busy for the right reasons so that you can rest and relax at the end of the day. Priority management means deciding which tasks are the most urgent & important and require your specific abilities versus which things can wait or be delegated to another team member. Having a good understanding of both techniques will help you reach your goals and achieve the work-play balance we’re all looking for. Here are 5 great tips to boost your time and priority management skills today. 1. Identify Your Goals If you don’t know where you’re headed, you’ll probably never get there, right? No matter what industry you’re in, your company and your team should have quantifiable goals written down and communicated to all team members. When you understand how your role fits into the company’s goals, you’ll know how to be most effective at your position within the organization. 2. Set Reasonable Limits on Your Daily Tasks by Picking Your Frogs! How many tasks can you reasonably accomplish in a day? A lot of this depends on the kind of job you have and your ability to manage interruptions. If you don’t already, write a to-do list for yourself each morning with a few (no more than 5) tasks on it that you want to get done in a day. At KCC, we call these your “frogs”. Do a little bit of analysis. On average, how many tasks do you finish in a single day? Are there certain days you consistently get more or fewer tasks done? Maybe Mondays are meeting-heavy, so you usually only get to 1 or 2 other things, but you notice that Wednesdays tend to be your most productive days when you get 4 or 5 things done. Adjust your limits according to your own data. If you rarely, if ever, check more than 4 items off your to-do list in a day, set a new limit for yourself of only committing to 4 tasks per day. This will help reduce your stress level and help you set realistic goals and deadlines for yourself and your team. 3. Tackle Most Urgent and Important Tasks First As you look at your goals and assigned tasks for the month, week, and day, sort them by which tasks are the most to least urgent and most to least important. There are lots [...]

By |2022-02-15T18:25:41-04:00February 15th, 2022|Leadership Tips|Comments Off on 5 Great Time and Priority Management Tips
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Get a Fresh Start with These Tips for Managing a Hybrid Team

Get a Fresh Start with These Tips for Managing a Hybrid Team The new year is the perfect time to create a fresh start and update your skills in managing a hybrid team. You may have practices that used to fit your team that simply don’t work well today. We live in a new world in which employees may be at home, in the office, or some combination of both. From time to time, we all need to reevaluate our performance and change what we’re doing to meet new challenges and opportunities. Turning the calendar to a new year is a perfect time to freshen up our management approach with some new strategies for today’s agile teams. Here are 4 tips for sharpening your effectiveness as a leader and help in managing a hybrid team. 1. Communication is Key Whether your team works on site or remotely, one of the best ways to maintain a cohesive, productive team is to clearly communicate how you want things to operate. Be sure your preferences are clear as far as what types of issues or communications should be handled via an email versus scheduling a meeting. Make sure your team understands which projects have top priority, and any changes to the scope or deadline to your team’s work. Some hybrid team leaders have opted to have daily standups or check-in meetings at the start of each day. While that approach may not be right for every team, pay attention to the needs of your crew. While extroverted personalities are energized by spending time together (even virtually), introverted workers may find too many meetings to be disruptive and inhibit workflow. One approach for managing a hybrid team that fosters clear communication is to set an agenda for each meeting and send it out beforehand. If your team members review the agenda and determine they do not need to attend, they can skip some meetings and continue working. 2. Combat Natural Bias One issue faced by hybrid teams and their leadership is a natural bias toward members who work on campus. It’s sort of like the expression, “Out of sight, out of mind.”. We naturally think that team members who are in the office (whom we can visually see working) are more productive than team members who are working remotely, when this is probably not true. Managing a hybrid team effectively means you’ll need to work to correct that natural imbalance by connecting with your remote team members. Set regular one-on-one calls or video chats to briefly check in with them. Making sure they have what they need can go a long way toward making team members feel supported and valued. It also keeps their contributions to your overall team present in your mind as you lead. 3. Create Connections Leaders do so much more than herd a project toward completion by a specific deadline. They’re responsible for finding ways to pull a team of people together so that the resulting sum is greater than [...]

By |2022-01-18T13:09:29-04:00January 18th, 2022|Leadership Tips|Comments Off on Get a Fresh Start with These Tips for Managing a Hybrid Team
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4 Ways Personal Development Boosts Leadership Skills

4 Ways Personal Development Boosts Leadership Skills It is exciting to lead people and it is a critical role. According to experts, leaders can have a direct impact on their team’s happiness and self-esteem. That said, in today’s new reality, with fewer resources and a hybrid workforce, being in charge of a team presents unexpected and complex challenges that can leave even seasoned managers at a loss. The solution? Focused personal development training or coaching gives leaders the effective tools they need to navigate these challenging times. Personal development assists leaders and managers in critical ways. Here are 4 key reasons to take advantage of the “back-to-school” season and prioritize personal development to boost your leadership skills. 1. Identify and leverage your strengths and manage your weaknesses Personal development often incorporates assessments that allow managers to discover strengths and opportunities for development. It also teaches how to strengthen both. This assessment is an important first step toward more effective leadership. Self-awareness is one of the top key competencies for leaders, and I always say that an assessment is like a mirror. Even if you know yourself well and/or if you have used them before, it’s always good to take stock again from time to time…and who knows, you may have blind spots! You can choose any of these tools: a potential assessment, a psychometric questionnaire, a personality test, a 360° feedback process or a survey sent to your team. Pursuing personal development that includes identifying strengths to leverage, weaknesses to work on, and then after that targeting course corrections where needed, will give leaders huge opportunities to be more effective, retain employees longer, and meet or exceed goals. 2. Set goals and share with your team Another important way personal development through training or coaching assists leaders is by identifying and breaking a large goal into smaller, achievable steps. This is useful not only in preparing your action plan. It also helps you make sure that your development is on your radar and remains a priority. Communicating your plan with your team is also very impactful. It allows you to demonstrate authenticity and even your vulnerability. It also shows that you “walk the talk” when you say development is something you believe in and take seriously. This can inspire employees who would also benefit from personal development to take action as well. It helps boost team morale and improves employee retention. 3. Stay up-to-date We’ve probably all experienced sometimes being a little behind the times professionally. The best practices of yesterday may not all apply today. With the fast-paced back-to-back changes in today’s world, it’s necessary and inspiring to look for new ideas. The latest, science-based trends, advice and recommendations on how to adjust and adapt your approach will help you to be as successful as possible. 4. Discuss and share ideas with others Another way that personal development training assists management is through focused discussions. These conversations involve a trainer and other participants from or outside your organization. A [...]

By |2021-08-24T16:38:07-04:00August 24th, 2021|Leadership Tips|Comments Off on 4 Ways Personal Development Boosts Leadership Skills
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9 Positive Leadership Maxims

9 Positive Leadership Maxims Being a great leader is more than a job—it’s a way of approaching life. It can sometimes be a challenging lifestyle, and can even be discouraging. Here are 9 positive leadership maxims to energize you in your leadership role. 1. To make a difference, be the difference. Are you practicing the changes you want to see in your team? Leading your team by example is a powerful way to lead. 2. Leadership is showing people not that they MUST take a certain action but that they GET TO take that action. The way we word something can make a huge difference in perception and motivation. “I chose you for this and here’s why it’s an opportunity…” sounds and feels better than “I need you or want you to do something…” 3. To get the best out of people, embrace the best in them. What gifts and talents do your team members bring to the table? Are you leveraging those effectively? Consider making a list of each team member and what they do best, and look for new ways to use those abilities to enhance your team’s performance and success. 4. It's not so much what you say as a leader that's important; it's your ability to inspire action that matters. What are you doing to energize your team in meetings? Do they leave a meeting feeling excited to get to work on the next project? Use the last few minutes of each team meeting to inspire your team and instill some excitement for the tasks ahead. Connect what you’re doing to real life. How is your business making a difference in the world, and how do your employees’ actions directly contribute to that? 5. Half the art of listening is waiting. Sometimes just giving people that extra pause before speaking shows them you’re truly open to what they have to say. It can indicate that you’re not only listening but also processing what they share. 6. If you are always right, you are usually wrong. Nobody is perfect, and nobody is right all the time. One of the quickest ways to destroy trust with your team is by refusing to admit when you’re wrong. You may not always be ready to acknowledge it, but your team probably already knows you’ve made a mistake.  The great news is that being humble enough to admit mistakes and correct course with your team will actually help build trust and better position your team for success. 7. The best leaders make use of the simplest of ideas. Complex ideas can take a lot of energy to explain and to convey to others. But a simple idea that can be explained in just a few words? It’s more memorable, more energizing and easier to pass on to others. 8. Leadership is seeing hope in any adversity. In leadership, you don't have to expect the worst, you just have to make the most of it when it happens. It might take some [...]

By |2021-01-19T17:44:56-04:00January 19th, 2021|Leadership Tips|Comments Off on 9 Positive Leadership Maxims
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